Payment

To reserve your booth, your fee may be paid via Check (U.S. dollars, payable to Lifesavers Conference) or Credit Card. Applications without purchase order (for checks)/credit card payment will not be processed. Exhibit fees must be paid prior to booth assignment being made. Lifesavers Federal ID number: 52-1648356

Booth Space Assignment Procedures

Assignment of exhibit space is determined by date booth reservation and payment are received, participation in past Lifesavers Conferences, number of booths requested, sponsorship status, and appropriate distribution and balance of displays and products.

On Site Lead Retrieval Service

Lifesavers is offering exhibit lead retrieval services via our partners through Cadmium Eventscribe (the same mobile app used for the conference materials.)

All the info exhibitors want, captured in an instant. With touchless rapid badge scanning and automatic data retrieval plus note-taking, real-time reports stay accessible anytime, anywhere in the Exhibitor Sponsor Management System. More information available Fall 2024. If you have any questions about this service, please contact Michelle Khoury at Khoury@meetingsmgmt.com. 

Instructions For Exhibiting Vehicles

Exhibitors need to notify Lifesavers’ general contractor if exhibiting a vehicle. Any exhibitor exhibiting a vehicle must provide proof of insurance for the vehicle and shall be responsible for any damage or destruction to or caused by such vehicle. Lifesavers’ general contractor will schedule and coordinate moving vehicles into exhibit hall. Please note on the exhibit application if you plan to exhibit a vehicle, which will require the purchase of two spaces. You are responsible for vehicle spotting fee and payment of union labor to push vehicle in and out of exhibit hall.

Vehicle Display Specifications

• Must not block entrances/exits
• Fuel tanks must be less than 1⁄4 a tank. Diesel tanks are limited to less than 1/4 tank
• Fueling and de-fueling must be done off premises; May not be jump-started on premises
• Gas cap must be taped or locked
• Visqueen or carpet must be placed underneath and remain in place at all times
• Battery must be disconnected with cable ends taped over

Fire Safety

All materials used in booth, including decorations, must be flame retardant. Exhibitors assume all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. No combustible, hazardous, or other dangerous material will be stored in or around exhibit booths, with the only exception being for exhibiting vehicles as provided in this Agreement.

Official Service Contractor

The official service contractor and decorator of the Lifesavers Conference is Curtin Convention & Exposition Services, Inc. All arrangements for exhibit material handling, additional furnishings, display labor, and electrical/audio/visual must be made at the Exhibitor’s expense via Curtin. The Exhibitor Service Kit (ESK) will be available to registered Exhibitors only. Online Ordering will be available to registered Exhibitors on or about January 6,2025 . You will receive a welcome email with detailed instructions on how to access the password protected online ordering portal. All questions and correspondence concerning labor, shipment of materials, etc. must be directed to the decorator. Contact: info@curtinconvention.com or 415-883-7818. The decorator is responsible for maintaining traffic schedules at the exhibit hall. Exhibitors are advised to clear all shipments and deliveries through the decorator. If a third-party contractor other than the conference decorator will be used, the conference decorator must be notified at least six weeks prior to the conference, and must be provided with a general insurance certificate, or the contractor will not be permitted to service the exhibit.

Saturday, March 8
12:00 – 6:00 p.m.	Exhibit Setup
Sunday, March 9
7:30 – 11:00 a.m.	Exhibit Setup
11:45 a.m. – 5:00 p.m.	Exhibit Hall Open
11:45 a.m. – 1:45 p.m.	Networking Lunch
3:15 – 4:00 p.m.	Networking Hour (complimentary refreshments)
Monday, March 10
7:30 a.m. – 3:45 p.m.	Exhibit Hall Open (closed during Awards Luncheon)
7:30 – 8:45 a.m.	Continental Breakfast & Networking
2:45 – 3:45 p.m.	Complimentary Refreshments & Networking
3:45 – 10:00 p.m.	Exhibitor Move Out

Please see Hotel/Travel page for lodging information.

CANCELLING YOUR BOOTH SPACE

Refunds minus a 50% administrative fee must be made on/before 2/7/25.  After 2/7/25 no refunds will be made.

Refunds will be made based on fees paid by the exhibitor. Requests for cancellation must be sent via email to Becker@meetingsmgmt.com or in writing to: Lifesavers Conference, Inc. P.O. Box 30045 Alexandria, VA 22310. Refunds will be made after the conference.

Substitutions are gladly accepted and permitted prior to the conference. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with the registration as well as updating any registrant contact information.  Badge sharing/splitting is strictly prohibited.

Lifesavers Liability/Photography Waiver

By registering for the 2025 Lifesavers Conference, you agree and acknowledge that you are participating in Lifesavers Conference events and activities of your own free and intentional will. You acknowledge this freely and knowingly and that you are, as a result, able to participate in Lifesavers Conference events and hereby assume responsibility for your own well-being. You are also acknowledging that an inherent risk of exposure to COVID-19 exists in any public place where people are present and that you voluntarily assume all risks related to exposure to COVID-19 and agree not to hold Lifesavers Conference or any of their affiliates, directors, officers, employees, agents, contractors, or volunteers liable for any illness or injury.

The Lifesavers Conference plans to take photographs and video during the 2025 conference for reproduction in Lifesavers’ educational, news or promotional materials, whether in print, electronic or other media, including the Lifesavers website. By participating in the 2025 Lifesavers Conference, you grant Lifesavers the right to use your name and photograph/image for such purposes. All postings are the property of Lifesavers and may be displayed or used by Lifesavers for any purpose.

No organization or individual attending the Lifesavers Conference is permitted to film during the conference for their own purposes, such as to promote a program, service or product. This policy is in place to protect all attendees’ and exhibitors’ privacy and because it could be construed as an endorsement of the organization and/or its product, service and/or project by the host State and/or the Lifesavers Conference. An exception may, however, be made on a case-by-case basis by submitting a written request to Lifesavers through Meetings Management, Inc.

Organizations/individuals are also not permitted to use the Lifesavers Conference and/or general Lifesavers logo without express written permission.