Information for Speakers

• Registration Fee
• Room Setup
• A/V Requests
• Financial Assistance
• Hotel Reservations
• Handouts

Moderator/Speaker Registration Fee (back to top)

Everyone must complete a registration form. Registration options are:

One-Day Registration: The registration fee is waived if you attend Lifesavers for one day only–the day of your session. Lifesavers will provide you with a name badge and your meals for that one day. When you complete the registration form, check Moderator/ Speaker (one day, day of presentation) and put $0 in the total amount due.

Multi-Day Registration: If you will be attending Lifesavers for more than one day, we ask that you register at the Moderator/Speaker Rate of $350.

Meeting Room Setup and Audiovisual Equipment (back to top)

Speakers must provide their own laptop. All meeting rooms will be theater style seating and set with head table, podium microphone, LCD projector with screen, and laser pointer.

If you need additional equipment beyond what is listed above, click here to download an audiovisual request form (forms are due March 4, 2011).

Lifesavers does provide most audiovisual equipment requested, however, some equipment may be cost prohibitive. In this case, we will contact you to discuss alternative equipment.

Financial Assistance (back to top)

The Lifesavers Conference is a non-profit program and is funded through donations, registrations and exhibit fees. Our goal is to provide a quality conference to the largest possible audience while keeping the registration and exhibit fees low. We are able to accomplish this by asking moderators/speakers to bear their own registration fees and expenses. Lifesavers offers financial assistance to help defray the cost of the registration fee and other conference expenses. A limited number of awards will be made available to those demonstrating a clear financial need, and priority will be given to those who have not previously received assistance. If you are awarded financial aid you will receive a check to apply to expenses as you see fit. You will then need to fill out a registration form and send it in with the $350 fee, and make your own travel and hotel reservations. The average aid given in 2010 was $500.

Financial Assistance Form will be available in November.

Travel/Hotel Reservations (back to top)

For hotel reservations, click on the "Travel/Hotel" button. You are responsible for making your own hotel and travel reservations.

Handouts (back to top)

Lifesavers will NOT be printing workshop handouts to distribute during the conference, rather we are posting them on this website prior to the conference so attendees can print handouts they are interested in to bring with them.

• Evaluations from participants strongly indicate that handouts are a major priority, so we ask that you send us your presentation as soon as possible for posting.

• March 9, 2011 is the deadline for sending us your handout. Those received after March 9, 2011 will be posted after the conference.

Where to send your handouts (deadline March 9, 2011):

• E-mail to MaryLofgren@cox.net. Be sure to include your name and workshop title in your e-mail so we know under which workshop to post your handout.

Guidelines for posting (deadline March 9, 2011):

• Document Size: Must be no larger than 3MB. Larger sized files are difficult for attendees to download or view. You may have to adapt your on-site presentation file to reduce size (remove photos, etc.).
• Preferred formats: PowerPoint, Excel, MS Word, PDF (If you create a PDF of your PowerPoint, it needs to be formatted three slides per page. This allows for a designated note-taking area next to each slide.).
• Please include workshop title and your contact information on the first page of your handout so attendees can keep track of which workshop the handout is for.
• Promotional/sales material will not be accepted.
• Do not send us brochures, DVDs, etc. as we are unable to distribute or post these items.

Guidelines for your presentation at the conference:

• For projecting your presentation on the screen, we recommend the 6 x 6 rule: 6 words per line, 6 lines per screen.
• Graphs are easier to project and read than tables.
• Use upper and lower case letters in text.

Disclaimer: By submitting your handouts to the Lifesavers website, you agree to have your materials downloaded, printed and/or copied by Lifesavers and website users. Lifesavers, Inc. and Meetings Management, Inc. are not responsible or liable for use or misuse of materials posted on the Lifesavers website.

Lifesavers Conference, Inc. • PO Box 30045 • Alexandria, VA 22310 • 703-922-7944 • 703-922-7780 (fax)

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