All 2018 conference activities are at the Henry B. Gonzales Convention Center • San Antonio, TX • April 22-24, 2018
Present your innovative or creative approach to addressing highway safety or injury prevention through an education or research-based initiative that will be seen by nearly 2,000 attendees in the exhibit hall and showcased at a workshop on the first day of the conference.
Poster submissions must be received by TBD 2018. Presenters will be contacted on/by TBD 2018 regarding the status of their submission. The submission portal will open this November.
“POSTER DASH!” WORKSHOP: A workshop designed to showcase the posters will be held at Lifesavers on Sunday BEFORE the poster display during the opening reception. One presenter for each poster will have an opportunity to present the essentials of the poster. The presentation should encourage the audience to visit your poster and talk to you during the opening reception that evening in the exhibit hall.
TERMS AND CONDITIONS:
- Posters must present an innovative or creative approach to addressing highway safety or injury prevention through an education or research-based initiative. They must be evidenced-based and include supporting data and evaluation discussing effectiveness.
- Poster presenters are expected to participate in the Poster Dash workshop (see above).
- Poster presenters must be registered for the conference at the poster presenter rate ($350), and are not eligible for financial aid, unless selected as a Traffic Safety Scholar which requires a separate application. Poster presenters are guaranteed the $350 early-bird attendee registration rate if their posters are not accepted.
- Space may be limited; priority is given to posters that have not been presented in the past year to create an opportunity for new initiatives/research and attendees to be featured.
- A complete paper cannot be posted.
- Posters promoting the sale of products or services or otherwise seen as primarily promoting an organization’s business interests will not be accepted.
Poster Hours: Authors must be present at the Poster Dash workshop and at their posters during the during the opening reception on Sunday evening from 5 pm to 6 pm in the exhibit hall. Posters are available for general viewing during regular exhibit hall hours. The authors will discuss their work during the Sunday evening reception with the attendees who are circulating among the poster boards. Authors may find it helpful to prepare a brief introduction that addresses obvious questions that may be posed by the audience and then use the remaining time for more in-depth discussions.
It is the author’s responsibility to put up and take down the poster when the exhibit hall closes on Monday. Posters not removed by the author by 5 pm on Monday will be discarded.
Guidelines for Preparing Your Poster Board
Lifesavers will provide an 8′ wide by 4′ tall board on a stand with a small table, on which the poster materials should be affixed. Thumbtacks for mounting the display will be provided. Each board will be assigned a number that will be used to publicize your work to the conference attendees. The author should prepare materials in advance and adhere to the following guidelines:
- Your poster should be easily understandable to the reader and not require verbal explanation.
- Tell a story: keep the word count as low as possible, but provide a clear flow of information from introduction to conclusion. The flow should be clear from the layout; if you need to use arrows, the content could probably be arranged better.
- Focus on your major findings—don’t try to cover too much.
- The title and author(s’) name should be prominent and eye-catching, using letters at least two inches high.
- Material should be visible from a distance of 5 feet.
- Use graphs, tables, diagrams, and images where appropriate. Use boxes to emphasize specific points.
- Clearly label diagrams/drawings and provide references in the text where necessary.
- Use all the space at your disposal, but do not cram in the content—white space is an important part of the layout and will make your poster more eye-catching.
- Use color sparingly—limited use of a few colors is more striking than a “rainbow” effect. It is especially useful for emphasis and differentiation. Avoid color combinations that clash (for example, red type on a blue background).
- A neutral or muted background is more pleasing to the eye than a brightly colored background.
For additional design tips, visit these sites:
Note: Poster example is for graphic representation of poster guidelines. Layout on the poster is open to the author’s preference.