Exhibiting

• Register
• Why Exhibit?
• Booth Sizes and Fees
• Exhibiting Vehicles
• Exhibit Hours/Events
• Terms/Conditions
• Cancellation Fees
• Decorator Information
• Shipping Information
• Guidlines for Exhibit Hall Installation
• Exhibitor Rights

View the Exhibit Hall Map – click HERE.

View the 2010 Philadelphia Exhibitor's List – click HERE.

View the 2010 Exhibit Terms and Conditions – click HERE.

View the 2009 Nashville Exhibitor's List – click HERE.


Three convenient ways to complete your Exhibit registration: (back to top)

1. Register for exhibiting online by clicking HERE.
2. Download an exhibit registration form HERE and fax with credit card information to 703-922-7780.
3. Download an exhibit registration form HERE and mail with check, credit card, or purchase order to:
   Lifesavers Conference, Inc.
   Exhibit Registration
   P.O. Box 30045
   Alexandria, VA 22310
   You will receive a confirmation of your registration via e-mail within 7 days.

Why Should You Exhibit At Lifesavers? (back to top)

An exhibit booth at the Lifesavers Conference provides an organization with the opportunity to interact with more than 2,000 of the nation's leading highway safety professionals representing:

• Child passenger safety professionals
• State and local law enforcement
• Community traffic safety programs
• State and local emergency medical services, and public health
• Injury prevention programs
• Federal and state highway safety agencies
• Prosecutors and judges involved in traffic safety issues
• The automotive and insurance industries
• Advocacy and research

Lifesavers participants meet with their highway safety peers in a forum where they can share program successes, learn from others and develop alliances with people from all over the country.

Exhibitors receive the following additional benefits:

• Exhibit hours designed for maximum exposure and networking opportunities.
• Complimentary listing in the on-site conference program.
• On-line listing with contact information and brief product description.
• An evening reception on Sunday, one continental breakfast, a boxed lunch, and refreshment breaks all in the exhibit area to optimize exhibit show traffic!

Exhibiting Questions?

Contact Terry Bittenbender at TBittenbender@cox.net or 703.922.7944.

Booth Sizes and Fees: (back to top)

For Profit ...........................................$1,000 per 10' x 10' booth

Non-Profit..........................................$500 per 10' x 10' booth
(Associations and Consumer Groups only)

Additional Booth Personnel...........$150 for first additional person, $275 for any additional people

The booth fee includes:

• One free conference registration (value: $275)
• 8' high draped back walls and 3' high side walls; colors are red, white & blue
• Booth identification sign listing your company name and booth number
• One draped 6 ft. table, 2 chairs, and wastebasket
• 24-hour general security
• Note: Booths are NOT carpeted; aisles are carpeted in red

Shipping Information (back to top)

We advise you to use Freeman when shipping exhibit materials to the conference. Pennsylvania Convention Center will not accept shipments. Please note that if you ship to your hotel, they will bill you for the service.

Instructions for Exhibiting Vehicles: (back to top)

Exhibitors need to notify the decorator if exhibiting a vehicle. The decorator will schedule and coordinate moving vehicles into the exhibit hall. Please note on the exhibit application form if you plan to exhibit a vehicle, which will require you to purchase two spaces. You are responsible for vehicle spotting fee.

Vehicle Display Specifications:

• Gas caps must be locked.
• A maximum of one quarter tank of fuel is permitted.
• Battery cables must be disconnected and the ends taped.
• A properly tagged set of keys to each vehicle must be left with the building prior to display. Bring an extra set of keys.
• Tanks cannot be refueled or emptied inside the Convention Center.
• No repairs or alterations shall be made on vehicles.
• During non-show hours, vehicles must be locked.
• Floors under vehicle must be protected from any leakage, spillage, or other potential damage.
• Companies exhibiting vehicles are required to purchase two booths.

Booth Space Assignment Procedures:

Assignment of exhibit space is determined by past support and history of exhibitor, date received, number of booths requested, receipt of payment, and appropriate distribution and balance of displays and products.

Payment:

Payment by check (in U.S. dollars, payable to Lifesavers Conference, Inc.), purchase order or credit card (Visa or MasterCard only) must accompany applications in order for a booth to be reserved. Applications received without payment or purchase order will not be processed.

Lifesavers Federal ID number is: 52-1648356

Cancellation of Booth Space: (back to top)

Requests for cancellation must be sent in writing by the following date. Refunds will be made based on fees paid by the exhibitor:

On or before March 12, 2010: refund minus 50% fee

After March 12, 2010: no refunds

Requests for cancellation must be sent via email to tbittenbender@cox.net or in writing to:

Lifesavers Conference, Inc.
P.O. Box 30045
Alexandria, VA 22310

Refunds will be made after the conference. No-shows will not be refunded.

Official Decorator: (back to top)

Freeman is the official decorator of the Lifesavers Conference. Complete exhibitor information on shipping, carpet, electrical and labor needs, etc., will be sent via email to confirmed exhibitors. All questions and correspondence concerning labor, shipment of materials, carpet, etc., must be directed to Freeman. Freeman is responsible for maintaining traffic schedules at the show site. All exhibitors are advised to clear all shipments and deliveries through Freeman. If a third-party contractor other than Freeman will be used, Freeman must be notified at least 6 weeks prior to the official setup date and must be provided with a general insurance certificate, or the contractor will not be permitted to service the exhibit.

For decorator questions, contact: Freeman at 201-299-7400; ask for Exhibitor Services.

Tentative Exhibit Hall Hours and Events (back to top)

Exhibit and Poster Setup

Exhibit Hall Open

Box Lunch and Networking

Complimentary Refreshments and Networking

Welcome Reception and Poster Presentations